Usage Notes

 

Box Usage Guide: Full Document Index

Description

The Box Guide for USF Libraries Departments is a handy instructional document to outline specific usage suggestions and helpful checklists to assure the proper ownership of project data. A PDF full version is available for download, with an index of the contents.

Download the Full PDF

Box Usage Guide for USF Libraries Departments  (PDF)

 

 

Full Index of PDF Topics

Introduction: Reasons to use BOX to Secure Data

What Should be Stored in BOX

Limitations to BOX Storage

  • Size
  • File Type

File Locking & Version Control for File or Database Use
 
BOX Basics: Logon, Sharing & Folder Navigation
Video: BOX and Microsoft Office Integrations (brightcove.net)

BOX Security Checklist for USF Libraries: Requirements Have multiple owners, including the Department Head/Mgr

Check Waterfall Permissions for Shared Box Collaboration

Recommended File Naming Conventions

Share safely Beyond the Organization Using Special Use Folders for USF Libraries within BOX

  • Departmental Folder Use
  • Shared with Library, ALL STAFF USF Libraries Folders
  • Sharing with External Users via Links Data Deletion, Guard Against Non-Work Use, Cleaning When Users Transition Away from the University
  • Exit Interview for Data • Delegating co-owners vs transitioning ownership

Box Integrations: Applications / Tools for Box

  • BOX Tools
  • BOX Drive Questions & Answers

A Note on Privacy, From Box Alternative Storage

 

Last edited on November 14, 2023